Job Summary

The Finance and Administration Assistant performs an integral role within the Finance Team, providing administrative support along with clerical task in facility administration, fleet management, general affairs and document administration. The position works closely with Operations Department for general office management and supply management. The Finance and Administration Assistant reports to the Finance and Administration Manager.

Responsibilities
1. Organizes and maintains filing systems, both electronic and physical, for the country office, and safekeeps the official documents, permits and certifications of the country office.
2. Provide support in preparing documents for internal and external, and donor audits.
3. Ensure safekeeping of signed checks, handle the issuance of checks and transfers to suppliers
4. Work with the Operations Unit to manage general office and ensure timely replenishment.
5. Coordinate and arrange business travel for employees, ensuring cost-effective and efficient arrangements for flights.
6. Act as Secretary to the Senior Management Team (SMT)
7. Ensure the minutes of SMT meetings are accurately recorded, updated, and properly maintained.
8. Adheres to and upholds the standards and principles of Child Safeguarding Policy and Code of Conduct to protect the reputation of the organization as a child-right organization and guarantee the fundamental rights of all persons.
9. Performs other tasks, as necessary, that may be directed by higher authorities to address the needs and demands of operations, and delegated, to address a specific matter or accomplish a special goal.

Essential qualifications
1. Graduate of any business courses, communications or literature or another course may be considered if he/ she has the experience and competency requirements of the post.
2. With at least one (1) year relevant experience.
3. It is preferred the point of hire is within the area the position is located.

CODE OF CONDUCT, PSEAH AND CHILD SAFEGUARDING POLICY, NON-DISCRIMINATION, AND CONFIDENTIALITY

Educo has a Code of Conduct and Safeguarding Policies as Protection from Sexual Exploitation, Abuse and Harassment and Child Safeguarding Policy. Educo is committed to do everything that is necessary to guarantee child protection and an environment free from exploitation and abuse.

To meet our safeguarding commitment, the recruitment and selection process will respect and follow the procedures established by the People and Culture Unit, including background checks and references, for all candidates.

We are an equal opportunity employer. We encourage all qualified applicants, regardless of race, color, sex, language, religion, political or other opinions, national, ethnic or social origin, property, disability, birth or other status to apply for the post.

And we hereby inform you that the information you provide will be recorded in a file created to store information related to current selection/evaluation process. Educo will provide this information internally to those people who have requested that the organization undertake a selection process. To exercise your rights to access, cancel and recent information, contact us in our Country Office, located at Legazpi City, Albay.

Application

Educo Philippines is an equal opportunity employer: both women and men are encouraged to apply, regardless of sexual orientation, gender identity and expression (SOGIE). If qualified and interested, please refer to below requirements and submit not later than October 20, 2024, using the following details:

To: maria.lumibao@educo.org cc marlon,villanueva@educo.org
Subject Line: Application for Finance and Administration Assistant

Application Requirements
Submit the following documents to Educo Philippines People and Culture Unit (P&C):
– Signed letter of intent
– Other supporting documents, as deemed necessary.

Only successful applications screened and evaluated based on the set of requirements identified above will be notified by Educo P&C.